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Intelligent Automati: What got us here....will not get us there!
PMConnection Articles

Solving a problem involves implementing a solution. I have always said that a solution incorporates People, Process and Technology. In my 30 year Project Management career, according to experts tracking the stats, I have witnessed incremental improvements in project success rates. I sincerely believe that having, understanding and implementing standardized and proven processes has helped. Thanks PMI and PRINCE2! I also believe that in the recent past agile principles, processes and techniques have added to our improved success. Thanks Scrum.org, Scaled Agile, ICAgile and others. However, what got us here....will not get us there! It's time for a paradigm shift. We can't just keep chasing the latest incremental improvements in the process. We need to leap.

We need to think completely differently. We need to stop looking to the process and focus on technology. Technology is poised to disrupt the project management profession. If you don't believe me, simply ask your favorite assistant (Alexa, Bixby, Cortana or Google Assistant).

If you DO believe me...then join me. Help me create the future of project management. Let's be the ones to drive change instead of being disrupted by it. Let's figure out how to leverage things like Virtual Team Solutions (Teams, Slack, WebEx, GoToMeeting, Zoom, etc.), RPA, NLP, ML and AI to not only reduce our administrative workload, but enable a means that virually guarantees project success!


Republished with permission from Rich Weller MBA, PMP, Agile Certified, Project Certified 


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Posted by webadmin on Saturday, May 02 @ 04:59:44 UTC (771 reads)
(Read More... | 4061 bytes more | Intelligent Automati | Score: 0)

Program and PMO: Top 5 of 2019
PMConnection Articles


Below are the top 5 most visited items from each category within our Research Center for 2019. 

If you missed any previous newsletters, this is a great way to catch up!!


 

Project Management    

1.       Building Great Teams

2.       What to Expect When You're a New Project Manager

3.       The End of Agile

4.       Benefits of Project Management Software - What Project Managers really use it for?

5.       Resource Leveling: How Can You Use it in Project Management?

               

Microsoft Teams             

1.       How to use Microsoft Teams - Video

2.       10 of the latest Microsoft Teams integrations to help you work smarter, not harder

3.       10 productivity-boosting apps for Microsoft Teams

4.       How To Use Power BI And Teams Together

5.       Admin training for Microsoft Teams

               

Microsoft Planner          

1.       How to Use Planner with Microsoft Teams - video

2.       Microsoft Project vs. Microsoft Planner

3.       Export Planner Tasks to Excel in Two Clicks

4.       Automatically Create Planner Tasks from MS Project Schedule ~ Video

5.       Create Tasks in Microsoft Planner using Google Home - video

               

Project For The Web     

1.       Project for the web for product launchers - video

2.       Integrate Project for the Web with Microsoft Teams

3.       The new Microsoft Project rolls out to customers worldwide

4.       Project For The Web vs Microsoft Project vs Planner vs Project Online

5.       Introducing the New Microsoft Project

               

Microsoft Project            

1.       How to Install Microsoft Project from your O365 Subscription

2.       Creating a program schedule - Video

3.       Share Reports Using the Microsoft Project Organizer - Video

4.       Creating a Ribbon Tab in MS Project

5.       View your project in a task board - agile

               

PMP     

1.       PMBOK Guide 6th Edition Knowledge Areas for Project Management - Process Groups and Processes

2.       1000 FREE PMP Exam Prep Questions

3.       1036 Free PMP Exam Prep Questions

4.       Process to Process Group Game

5a.     Scheduling Approaches Video

5b.     Understanding Earned Value Management - Video

               

Program Management and PMO             

1.       Managing agile and waterfall together

2.       What is Robotic Process Automation?

3.       Business Agility: How can Project Management Practice and the PMO Adapt to Uncertain Times

4.       Three Project Management Interview Questions You Need to Ask

5.       What is a PMO?

               

SAFe     

1.       Inspect & Adapt: The Retrospective and Problem Solving Workshop Overview Video

2.       Lean Enterprise Assessment Template

3.       What Business Owners Need to Know About Scaled Agile Frameworks

4.       Accelerating Business Value with SAFe and Technology Business Management - White Paper

5.       Why is SAFe Certification so Important? - Video

               

Project Online or Project Server               

1.       Microsoft has a plan to clean up its overlapping project-management services

2.       Modern Work Management with Project Online - video

3.       Microsoft Teams and Microsoft Project Online - Video

4.       What Is An Enterprise Project Type? - Project Online / Project Server Config - video

5.       Multiple Project Roadmap Articles

               

Portfolio Management

1.       Project Prioritization: The Ultimate Guide

2.       The future of (Microsoft) Project and Portfolio Management

3.       A FREE One Page Overview of Successful Project Portfolio Management

4.       Introduction To Portfolio Management: A PPM Maturity Model

5.       5 Steps to an Agile Business Plan

               

Innovation Management            

1.       Six Principles For Creating A Good Corporate Innovation Process

2.       4 Ways to Beat Innovation Management Anxiety

3.       Getting Started with Innovation Management

4.       A Perspective on the Art of Innovation

               

Intelligent Automation

1.       AI in Project Management

2.       Applying Artificial Intelligence to Project Management

3.       What is intelligent automation?

4.       Tips for Working with Your Data

5.       What is RPA - Robotic Process Automation

               

Great Websites

1.       PMaspire Singapore PTE Ltd.

2.       PMP Preparation Online Course

3.       OpenPM.org

4.       Ten Six Blog

5.       MS Project Podcast


 



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Posted by webadmin on Saturday, February 29 @ 18:59:04 UTC (635 reads)
(Read More... | 19943 bytes more | Program and PMO | Score: 0)

PMP: Hey Google....Talk to PMP FAQ
PMConnection Articles Got questions about PMI's PMP Exam?  Ask Google Assistant!


If you have Google Assistant (Google Home, Google Mini or Google Hub) simply say "Talk to PMP FAQ".

Google will connect to the PMP FAQ database and ask how to help.

Now simply ask a question like; "How many questions are on the exam?", "What is the cost of the exam?", or "Where do I sign up to take the exam?"

Google will then comb through its database to find the answer.

For the best experience, it is recommended that you work with the Google Assistant App on your phone or Google Hub so that you can read the answer as well as hear the words.

If you are preparing for the PMP Exam, you can have Google Assistant ask YOU questions.  See Hey Google....Talk to PMP Exam Prep


Note: You may find this helpful:

Posted by webadmin on Saturday, December 21 @ 07:04:53 UTC (1204 reads)
(Read More... | 3285 bytes more | PMP | Score: 0)

PMP: PMI's Recommended PMP Exam Reference Materials
PMConnection Articles

The Project Management Institute (PMI) recommends the following items to help you prepare for their Project Management Professional (PMP) exam.

"Exam candidates should be aware that the Project Management Professional (PMP)® examination is not written according to any single text or singularly supported by any particular reference. PMI does not endorse specific review courses, resources, references or other materials for certification preparation. The references listed here are not inclusive of all resources that may be utilized and should not be interpreted as a guaranteed means of passing the exam. As the PMP is a competency-based certification which assesses the integrated set of knowledge, skills and abilities as gained from both practical and learned experiences, it should also be noted that the references identified herewith are but one element of a broader set of educational resources and texts that might possibly be utilized for exam and study preparation. This reference list is provided as a courtesy only and for the non-PMI publications on this list, PMI does not endorse such publication or warrant the accuracy of the information or opinions contained therein."  See their article here.













Find other PMP Exam Prep Tips from here
Find 1,000's of FREE PMP Exam Prep Questions from here


Note: You may also find this book helpful:

Posted by webadmin on Saturday, November 30 @ 15:07:06 UTC (1414 reads)
(Read More... | 5379 bytes more | PMP | Score: 0)

Project Online: Project For The Web vs Microsoft Project vs Planner vs Project Online
PMConnection Articles

'Project For The Web' is a new product created by Microsoft. It falls into their family of project management products. Project For The Web is Microsoft's most recent offering for cloud-based work and project management. It provides simple, powerful work management capabilities and can be used by project managers and team members to plan and manage work.

The following diagram shows how Project For The Web compares to Planner, Microsoft Project (Desktop) and Project Online with respect to capability and audience.

 

The following table compares the features of Project For The Web to Planner, Microsoft Project (Desktop) and Project Online.

 

This table provides more information and the source to acquire each product:

Product

More Information

Source

Comment

Planner                            

Here                                      

Office 365                

 

Project For The Web

www.ProjectForTheWeb.net

Office 365

 

Microsoft Project (Desktop)

     

A – Microsoft Project Standard

Here

Purchase

Does NOT integrate with SharePoint and Project Online / Project Server*

B – Microsoft Project Professional

Here

Purchase

Integrates with SharePoint and Project Online / Project Server*

C – Microsoft Project Online Professional

Here

Office 365

Integrates with SharePoint and Project Online / Project Server*

Project Online (D – Microsoft Project Online Professional included)

Here

Office 365

 

Project Server*

Here

Here

 

*To understand the differences between Project Online and Project Server, visit this article.


The following diagram shows how these products are currently integrated.



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Posted by webadmin on Saturday, November 30 @ 05:46:52 UTC (10490 reads)
(Read More... | 5907 bytes more | Project Online | Score: 4)

Program and PMO: SAFe Scales to the C Suite
PMConnection Articles

San Diego, California. October 2, 2019. Global SAFe Summit


I sat anxious in the crowd of 2,100 people. The stage was empty and the lights were dimmed but I was in awe of the incredible investment in the video screens that spanned the entire front of the coliseum. They had to be 30 feet tall! The music system was cranked and I felt as if the concert was about to get started. It reminded me of that commercial from years ago; "Our rocskstars are not like your rockstars".

 

But I wasn't at this event for the hype of the "show". I was there to learn the latest incremental advances with respect to scaling agile. The intent is to share that information with the rest of my organization, so we can help our clients deliver value more quickly. I was also there and to share some of my learnings over the years with other attendees.

 

First up to speak was the CEO of Scaled Agile, Mr. Chris James. This guy is pretty cool. I don't recall a lot of what he said, but I captured some numbers. There were 570 companies represented at the event as well as 35 different countries. The company that I work for MI-GSO|PCUBED was one of 78 different partners who were in attendance. One additional stat to mention is that I am one of nearly 600 people around the world who hold the SPC [SAFe Program Consultant] certification.


The final statistic to mention is the fact that as of this article, ½ Million people have been trained on Scaled Agile Framework. That's a pretty impressive number!! Pictured below is Chris James, CEO of Scaled Agile.

 

The next speaker was Mr. Dean Leffingwell. He is the Co-founder of Scaled Agile and the Chief Methodologist.


I wasn't prepared for what came next; SAFe version 5.0. To give you a little background I have been working with SAFe, the Scaled Agile Framework since 2016. I have always found the framework valuable for helping align the various programs and teams that I work with towards a common goal. In that time, I have seen the framework get updated twice. But they were minor, incremental changes. Given my background in business management and portfolio management, I always felt that the Scaled Agile Framework was a little "soft" at the top. In other words lacking some processes and templates to truly guide and organization from the top down. But not anymore!

 

You will notice from the screenshot of the SAFe Big Picture for 5.0, there is now a blue band at the top for Business Agility. At this point, I sat up straight in my seat. Dean had my attention for sure! He went on to explain the number of many, and I mean MANY enhancements to the Big Picture.


Again, let me try to put this into perspective, if I held up the previous two versions of the SAFe Big Picture, you would be hard pressed to find the differences. But one glance in comparing this 5.0 version to its predecessor it would be easy to spot many variances.

I won't even begin to highlight some of the changes, there are just too many for this article. But what I will share is that this dawned on me; this picture has become rather complex to ME….someone who has been practicing and training on this topic for years. How on earth would a new user get their head around all of this? Or even worse yet, where do I begin in advising the next executive that SAFe really does work and will help their organization?

 

It was about this time in the presentation that it was revealed that a new tab had been added to the "Configurable" Big Picture. It is the 'Overview' tab:

This is it! A more simplistic view that shows at a high level how SAFe puts the customer in the center and the various benefits it offers at a high level. And just like the Big Picture view, this is not just an image. This page is interactive which allows the user to click on any icon to drill into more details.

At this point in time, SAFe 5.0 is still in Preview mode. However, anyone can access it from this link: https://v5preview.scaledagileframework.com/# I encourage you to click around and learn!!

It was stated that SAFe 5.0 will move to a "Production" state in January.

As I write this article, I guess I shouldn't have been too surprised about this addition of Business Agility. One of the activities that all attendees completed at this SAFe Summit last year (2018) was create a backlog of features or enhancements that could be made to the framework. It was pretty unanimous that Business Agility was a gap. I tip my hat to Scaled Agile; they listened to their customers and responded. I look forward to leveraging some of these new tools found within the drawer of the Business Agility toolbox to assist executives in identifying THEIR customers, what products, services or features they need and how to quickly provide that value while at the same time helping them to build a learning organization that focuses on relentless improvement and an innovative culture.

SAFe has now scaled to the C Suite!

You may also find this article of value; What's New in SAFe 5.0



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Posted by webadmin on Wednesday, November 06 @ 06:25:13 UTC (2214 reads)
(Read More... | 7374 bytes more | Program and PMO | Score: 0)

Program and PMO: Hey Google....Talk to SAFe FAQ
PMConnection Articles


If you have Google Assistant (Google Home, Google Mini or Google Hub) simply say "Talk to SAFe FAQ".

Google will connect to the SAFe FAQ database and ask how to help.

Now simply ask a question like; "What is an iteration?", "What is a Roadmap?", or "What is a System Demo?"

Google will then comb through the latest version of the SAFe Glossary - Scaled Agile Framework Terms and Definitions to find the definition.

For the best experience, it is recommended that you work with the Google Assistant App on your phone or Google Hub so that you can read the term as well as hear the words.





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Posted by webadmin on Tuesday, October 01 @ 15:34:55 UTC (825 reads)
(Read More... | 2952 bytes more | Program and PMO | Score: 0)

MS Project: I know the Go Live date. When should my project start?
PMConnection Articles


You know when your Go Live date should be. The question is; when should your project start?

The following solution demonstrates how Microsoft Project can provide that answer in 2 steps.

This article assumes that you already have a Microsoft Project schedule that has been developed following scheduling best practices. This solution works great when using a Microsoft Project schedule template or when you have recurring projects that follow the exact same tasks.

We will work with this Wine Tasting Fundraiser project.

  1. Before we begin the 2-Step process, we must create two custom fields; "Deadline Variance Calculator" and "Target Go Live Date".

    Create the Deadline Variance Calculator field

    1.1 Right click on Predecessor and insert the column Duration2

1.2 Right click on Duration2 column heading and click on Custom Fields

1.3 Click on Rename and input "Duration Variance Calculator", then click on OK

1.4 Click on Formula and input the following formula:

IIf([Deadline]=4294967295,0,(([Finish]-[Deadline])*480))

1.5 Click on >Ok and >OK again.

1.6 Right click on the column heading and click on Hide

 

Create the Target Go Live Date field

1.7 Right click on the Predecessor column and click on Insert Column.

1.8 Select Text1

1.9 Right click on Text1 and click on >Custom Fields

1.10 Click on Rename and input "Targeted Go Live Date", then click on OK

1.11 Click on Formula and input this formula;

IIf([Duration2]=0,"",([Project Start]-([Duration2]/480)))

1.12 Click on >Ok and >Ok

1.13 As a last step, right click on the Target Go Live Date column and insert the column called Deadline

1.14 The view should now show both the Deadline and Target Go Live Date columns

You can see in the schedule above that this project has over 125 rows. It has been developed using Microsoft Project scheduling best practices and the Go Live Milestone is currently at Thur 4/5/18. You can see that there are a number of tasks that are planned to occur AFTER Go Live and the overall Project Finish date is currently at Wed 4/25/18.

But let's say it is 2019 and we want to Go Live on Thur 8/29/2019.

2. Here is the 2-step process to get to the new start date:

2.1 Step 1 – Input the known date for when the project needs to complete into the Deadline field.

Notice that the Targeted Start Date field automatically populated. Take note of this date.

2.2 Step 2 – Input Project Start Date

Click on >Project, >Project Information and input the Start date of 6/13/2019 (this was the Targeted Start Date)

Click on OK

Notice the Change Highlighting feature turned the background of many cells to blue. Note that all dates in your project schedule just changed. The new Go Live Milestone date is now Thur 8/29/19 just as desired. Since the Milestone Finish date is equal to the Deadline date, the Targeted Start Date now displays as blank. All tasks after Go Live also moved out and the overall Project Finish date is now Wed 9/18/19.

Finally, this example used a Go Live date somewhere in the middle of the schedule. As opposed to trying to use the "Schedule From Finish" option in Microsoft Project, I could easily created a Project Complete Milestone and applied the Deadline there. The solution would have worked just as well.



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Posted by webadmin on Wednesday, June 19 @ 21:06:15 UTC (1583 reads)
(Read More... | 7570 bytes more | MS Project | Score: 0)

PMP: Hey Google....Talk to PMP Exam Prep
PMConnection Articles


If you have Google Assistant (Google Home, Google Mini or Google Hub) simply say "Talk to PMP Exam Prep".

Google will then give you the definition of a project management term.  You simply respond with the correct term.  If you get the term right, Google will let you know and move on to the next definition.  If you miss the term, Google will give you a second opportunity to answer.  If you provide the incorrect term a second time, Google will give you the correct answer and then provide you with the next term.

You will get three questions per round.  Google will keep track of how many you get right.  Google will then ask you if you would like to play another round.

The terms are randomly pulled from a database containing all 470 project management terms located in the PMBOK® Glossary (Sixth Edition 2017).  See the searchable database online from here

If you are studying for the PMP® exam, you can use this Google PMP Exam Prep Application like flashcards to help you memorize the definitions.  

For the best experience, it is recommended that you work with the Google Assistant App or Google Hub so that you can read the term as well as hear the words.  If you say "Repeat the question", Google will read the definition again.


If you would like to ASK Google questions about the PMP Exam itself, try Hey Google....Talk to PMP FAQ



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Posted by webadmin on Saturday, June 15 @ 20:03:04 UTC (5913 reads)
(Read More... | 3373 bytes more | PMP | Score: 5)

MS Teams: What is Microsoft Teams?
PMConnection Articles

Microsoft Teams is a unified communications platform that combines persistent workplace chat, video meetings, file storage (including collaboration on files), and application integration.

Teams is built on Office 365 groups, Office Graph, and the same enterprise-level security, compliance, and manageability as the rest of Office 365.

When you create a team, here's what gets created:

- A new Office 365 group
- A SharePoint Online site and document library to store team files
- An Exchange Online shared mailbox and calendar
- A OneNote notebook
- Ties into other Office 365 apps such as Planner and Power BI

Teams can be customized by adding apps, bots, and connectors.

You can also include people from outside your organization by adding them as a guest to a team or channel.

Find more information here: www.Microsoft-Teams.net


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Posted by webadmin on Tuesday, June 04 @ 21:06:39 UTC (737 reads)
(Read More... | 3283 bytes more | MS Teams | Score: 0)

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