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The AI Revolution in Project Management: Elevating Productivity with Generative AI
 
  
 
Citizen Development: The Handbook for Creators and Change Makers
  
 
 
A Guide to the Project Management Body of Knowledge: PMBOK 7th Edition 2021
  

 
PMP Project Management Professional Exam Study Guide
    
 

 
Microsoft Project Step by Step


  

 
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Program and PMO: AI Agents Will Soon Run Your Project Management Office (PMO)
PMConnection Articles

AI Agents Will Soon Run Your Project Management Office (PMO)

Watch video HERE

The advent of AI agents is revolutionizing the way businesses operate, and one of the most promising applications is in the realm of project management. AI agents are poised to take over the Project Management Office (PMO), bringing unprecedented efficiency, accuracy, and scalability to project management processes.

1. Enhanced Efficiency and Productivity

AI agents can automate routine tasks such as scheduling, resource allocation, and progress tracking. By embedding human workflows into software, these agents free up project managers to focus on strategic decision-making and problem-solving. This automation leads to significant time savings and allows for more projects to be managed simultaneously.


2. Improved Decision-Making

AI agents can analyze vast amounts of data in real-time, providing project managers with actionable insights. They can predict potential risks, identify bottlenecks, and suggest optimal solutions. This data-driven approach enhances the quality of decisions, leading to better project outcomes.


3. Seamless Collaboration

Multiple AI agents can work together on complementary tasks, ensuring seamless collaboration across different project teams. They can communicate and coordinate with each other, ensuring that all aspects of a project are aligned and progressing smoothly. This level of coordination is difficult to achieve with human teams alone.


4. Scalability

AI agents enable the scaling of project management operations without a proportional increase in human resources. They can handle an increasing number of projects and tasks without compromising on quality or efficiency. This scalability is particularly beneficial for growing businesses looking to expand their operations.


5. Cost Savings

By automating routine tasks and improving efficiency, AI agents can significantly reduce the costs associated with project management. Businesses can achieve more with fewer resources, leading to substantial cost savings in the long run.


6. Future Prospects

The integration of AI agents into PMOs is just the beginning. As AI technology continues to evolve, we can expect even more sophisticated capabilities, such as advanced predictive analytics, natural language processing, and autonomous decision-making. These advancements will further enhance the role of AI in project management, making it an indispensable tool for businesses worldwide.

In conclusion, AI agents are set to transform the Project Management Office by enhancing efficiency, improving decision-making, enabling seamless collaboration, providing scalability, and reducing costs. As businesses continue to embrace AI, the future of project management looks brighter than ever.


Concept Sources:

- AI agents could birth the first one-person unicorn — but at what societal cost?

- Chatbots are everywhere and will proliferate

Copilot Agents Unleashed: Agent Builder, Copilot Studio & SharePoint Agents


Other:

- Join the AI in Project Management LinkedIn Group from HERE

- Sign up for the AI in Project Management Newsletter from HERE

- See other articles, videos and podcasts on AI in Project Management from HERE





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Posted by webadmin on Sunday, February 02 @ 20:29:29 EST (132 reads)
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Program and PMO: Top 5 of 2024
PMConnection Articles

Below are the top 5 most visited items from each category within our Research Center for 2024. 

If you missed any previous newsletters, this is a great way to catch up!!


 

Project Management 

  1. How to build MS Forms reports the right way - Video
  2. 13 Project Management Strategies Every Team Needs to Know
  3. Current Trends in Project Management - video
  4. Global Project Management 2024 Lee Lambert's Presentation Video
  5. Project Budget Tracking Template - Video

 

 

 

 

 

 

 




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Posted by webadmin on Sunday, February 02 @ 15:01:26 EST (107 reads)
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Citizen Development: Bridging the AI Gap in Project Management: Why It Matters and What to Do
PMConnection Articles

(Notional data - NOT fact based)


Listen to Deep-Dive Podcast from HERE


Bridging the AI Gap in Project Management: Why It Matters and What to Do

In recent years, artificial intelligence (AI) has moved from futuristic buzzword to tangible game-changer—reshaping industries, customer experiences, and even how organizations structure their day-to-day operations. Yet, amid all this rapid innovation, there’s a growing reality: Project Managers are often left behind in adopting and understanding these transformative tools.

A notional look at AI’s rapid ascent compared to project managers’ slower adoption highlights the crux of the issue. While AI grows at an exponential pace - like a tech rocket fueled by Moore’s Law - Project Managers may only be tiptoeing into the basics of AI. Although the exact numbers behind this gap can vary by company or industry, the concept remains consistent: the wider this divide, the more potential value gets lost.

 

The Widening Divide: It’s About More Than Just Tools

It’s tempting to blame a lack of technical training or insufficient budgets. But the gap also reflects organizational culture, change management challenges, and mindset:

  1. Exponential Growth vs. Linear Adoption
    AI tools and platforms evolve at a staggering rate, releasing new features and breakthroughs much faster than most teams can adapt or even understand.
  2. Fear of the Unknown
    For many Project Managers, AI can feel like an entirely separate domain—one requiring advanced data science skills. This often results in hesitation to explore or champion AI-driven solutions.
  3. Competing Priorities
    PMs already juggle deadlines, resources, risk assessments, and stakeholder communications. Without clear incentives or a culture of innovation, adopting AI can slip down the priority list.

 

Why This Matters: Lost Opportunities & Competitive Edge

Each quarter that passes without seriously embedding AI into project management practices is a missed opportunity. From streamlined scheduling to predictive analytics that spot issues before they escalate, AI can:

  • Automate time-consuming tasks (resource allocation, repetitive updates, etc.).
  • Provide predictive insights for better risk management.
  • Foster data-driven decision-making that aligns daily operations with strategic goals.

Organizations that embrace AI in project management not only speed up time-to-market for new initiatives but also deliver projects with fewer surprises and more targeted resource usage. In a marketplace that prizes agility and innovation, any ongoing delay in catching up with AI can put a company behind its competitors.

 

The Call to Action: Elevate Your PM Skills

For Project Managers who sense this gap—and for organizations aiming to thrive—there’s a clear next step:

  • Invest in AI-Focused Training: Seek out “AI in Project Management” courses, workshops, and certifications. These programs demystify AI tools, offering PMs hands-on experience and practical strategies.  We suggest this course; "AI Essentials for Project Managers".
  • Champion a Culture of Experimentation: Encourage project teams to pilot AI solutions in small projects, share learnings openly, and celebrate both successes and “teachable” failures.
  • Collaborate with AI Specialists: Partner PMs with other thought leaders to integrate new capabilities seamlessly and drive faster adoption.  We suggest this LinkedIn Group; "AI in Project Management".

Bridging the AI gap isn’t just a technological challenge - it’s about empowering people to harness breakthroughs that are already reshaping the business landscape. Whether or not you have precise data points or charts to reference, the message is the same: Act now to ensure your project teams are poised to leverage AI’s full potential - and avoid getting left behind in the race for innovation.



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Posted by webadmin on Sunday, January 26 @ 10:35:45 EST (115 reads)
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Project Management: What is the number one thing that I should learn to advance my PM Career?
PMConnection Articles

We queried all of the following Generative AI tools with the exact same prompt:

"Think like a senior project management coach. Moving into 2025, what is the number one thing that I should learn to advance my career as a project manager?"

Here are the results:

  • PMI Infinity - Adaptability and Continuous Learning
  • Microsoft Copilot - Agile and Hybrid methodologies
  • ChatGPT - AI
  • Gemini - Leadership and influencing skills
  • Grok - AI literacy and integration
  • Meta AI - Adaptive Leadership and Strategic Agility

Now, you be the "human in the loop" to decide which is the best response for you!




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Posted by webadmin on Wednesday, January 08 @ 22:53:25 EST (151 reads)
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PMP: Taking the PMP Exam: Testing Center vs. Online
PMConnection Articles

Taking the PMP Exam: Testing Center vs. Online

TLDR: Go to a Testing Center!

When it comes to taking the Project Management Professional (PMP) exam, candidates have the option to choose between a traditional testing center or an online proctored exam. Each option has its own set of advantages and disadvantages, and the best choice depends on individual preferences and circumstances. Below, we explore the pros and cons of both options to help you make an informed decision.

Pros and Cons Table
                                                                                                               
Testing CenterPros
- Controlled Environment: Quiet and free from distractions
Cons
- Travel Requirements: Inconvenient and time-consuming

- Technical Support: Immediate assistance available- Fixed Schedule: Limited flexibility

- Standardized Setup: Uniform testing conditions- Potential Anxiety: Formal setting may increase stress

- Reduced Risk of Technical Issues: Professional equipment and stable internet
Online Proctored Exam- Convenience: Take the exam from home or office- Technical Requirements: Must meet specific computer and internet standards

- Flexibility: More scheduling options- Distractions: Home environment may have interruptions

- Comfortable Environment: Familiar setting can reduce anxiety- Proctoring Challenges: Strict monitoring can feel intrusive

Summary

In summary, both testing center and online proctored exams have their own unique advantages and disadvantages. Testing centers offer a controlled environment with immediate technical support, but require travel and have fixed schedules. Online exams provide convenience and flexibility, but come with technical requirements and potential distractions. Ultimately, the choice between the two options depends on your personal preferences, comfort level, and logistical considerations.

From my persponal perspective, I have heard from three people within the last year that did NOT go to a testing center and for various reasons got disqualified and had to retake ths exam.  Remove this risk.  Got to a Testing Center!


Additional Resources

- PMP Prep Tips
- PMP Prep Questions
- PMP Exam Day Tips




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Posted by webadmin on Thursday, December 26 @ 13:06:35 EST (179 reads)
(Read More... | 5376 bytes more | PMP | Score: 0)

Project Management: AI Essentials for Project Managers
PMConnection Articles

About This Course
This course focuses on leveraging the latest, modern technology to improve processes and decision making related to Project Management. It is geared to provide two things:

A Path - This course will guide you through various topics starting simple and adding complexity with each new topic.

A Pragmatic Approach - This course is built to show you "How to work with AI", not "How AI works". These phrases are very similar, but as a project professional you will gain more value in actually learning how to leverage the technology.


More Details
  • 8 Modules
  • 34 Lessons (Expand Course Curriculum below)
  • 6 Hands-On Assignments
  • 6 Quizzes
  • Step-by-Step with Screenshots
  • Many SHORT videos
  • Self-Paced
  • Approximately 6 hours
  • Course Completion Certificate


Course Curriculum
  • Module 1: Introduction to AI
  • Module 2: AI Technologies and Applications
  • Module 3: Practical AI Implementation
  • Module 4: Generative AI and Prompt Engineering
  • Module 5: Intelligent Automation
  • Module 6: Custom Chatbots
  • Module 7: Data Visualization
  • Module 8: Wrap-Up


Find more details and register for this course from HERE



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Posted by webadmin on Thursday, December 19 @ 05:14:22 EST (96 reads)
(Read More... | 3508 bytes more | Project Management | Score: 0)

Project Management: PMI Infinity 2.0 Training
PMConnection Articles

About This Course
The PMI Infinity 2.0 Training course is designed to provide project management professionals with a comprehensive understanding of PMI Infinity, an advanced Generative AI solution tailored for the project management profession.

Participants will engage with various learning materials, including short videos, quizzes, a Capstone Assignment, and a Final Exam. The "Watch and Do" format encourages active learning, requiring participants to use two monitors—one to watch instructional videos and the other to replicate the demonstrated steps, ensuring practical experience.

This online, self-paced course is Led by a seasoned PMI authorized PMP trainer, the course offers valuable insights into PMI Infinity's features, including the Guided Experience and Prompt Library.

By the end of the training, participants will be well-equipped to enhance their project management practices using this powerful AI tool.

Course Details
  • 4 Modules
  • Over 20 Lessons (Expand Course Curriculum below)
  • Many short high-quality "How To" videos
  • Module Quizes and Final Exam to reinforce learning
  • Approximately 3 hours
  • Course Completion Certificate

Course Curriculum
  • Module 1 - Introduction
  • Module 2 - Demonstration
  • Module 3 - Use Cases
  • Module 4 - Wrap Up


Find more details about this course from HERE



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Posted by webadmin on Thursday, December 19 @ 05:02:42 EST (105 reads)
(Read More... | 3627 bytes more | Project Management | Score: 0)

MS Project: Microsoft Project Essentials Training
PMConnection Articles

About this Course
This course will teach you the best practices for developing and managing a schedule using Microsoft Project (the Desktop Client).

Created by a Microsoft Certified MS Project User who is a college instructor and has used this application on a regular basis since 1995.

More Details
  • 8 Modules (Expand Course Curriculum below)
  • Step-by-Step Videos (Over 3 hours)
  • User Guide (0ver 700 pages)
  • Module Quizes to reinforce learning
  • Hands-on Capstone Assignment
  • Final Exam
  • Approximately 8 hours
  • Course Completion Certificate



Course Curriculum
  1. Introduction
  2. Module 1: Overview
  3. Module 2: Getting Started
  4. Module 3: Project Setup
  5. Module 4: Schedule Development
  6. Module 5: Schedule Management
  7. Module 6: Reporting
  8. Module 7: Other Tips
  9. Module 8: Getting Assistance
  10. Capstone Assignment and Final Exam

Sign up for this course from HERE



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Posted by webadmin on Thursday, December 19 @ 04:44:38 EST (84 reads)
(Read More... | 2985 bytes more | MS Project | Score: 0)

MS Project: Microsoft Project Fundamentals Certification
PMConnection Articles

About This Course

Acquiring this Microsoft Project certification has two requirements:

1. Complete a Microsoft Project Certification Exam

2. Complete a Microsoft Project Certification Exercise


NOTE A: This is for Microsoft Project (the Desktop Client)

NOTE B: This is NOT simply a Course Completion Certificate.  Just like the PMP Exam, you will earn this certification based upon your knowledge and skillset.

NOTE C: There is no training material provided as part of this certification course. The assumption is that you already know the best practices of developing a schedule in Microsoft Project. You will find an online, self-paced Microsoft Project training course from HERE.

 


 


1. Complete a Microsoft Project Certification Exam:

- 25 Questions

- Multiple Choice, True or False

- 45 Minutes

- You must score at least 88%



2. Complete a Microsoft Project Certification Exercise:

- Use the information provided within an Exercise file

- Once complete, upload your schedule (.mpp file)

- Your schedule will be assessed using the 31 Point Microsoft Project Quality Checklist

- You will be provided the results of your assessment after submitting

- You must score at least 80%

- You will get two attempts to pass. If you fail the second attempt, you must start the entire course over again



The Certification

Upon completing the Certification Exam and this Certification Exercise with passing scores, you will receive a Microsoft Project Certification to share on via Social Media.

 


Earn your Microsoft Project Fundamentals Certification from HERE



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Posted by webadmin on Thursday, December 19 @ 04:26:51 EST (90 reads)
(Read More... | 7116 bytes more | MS Project | Score: 0)

Program and PMO: Leading Your PMO into the Future
PMConnection Articles

Leading Your PMO into the Future

Listen to the Deep Dive Podcast HERE

The role of the Project Management Office (PMO) is evolving rapidly as organizations face the dual challenges of increasing complexity and technological advancement. To remain relevant and effective, PMOs must embrace future-ready characteristics and undergo transformative changes. This article explores key characteristics of the PMO of the future and offers guidance on steps to achieve this transformation.


Characteristics of a PMO of the Future

  1. Technology-Driven Operations: The future PMO will integrate advanced technologies such as Artificial Intelligence (AI), Machine Learning (ML), and Robotic Process Automation (RPA) to automate routine tasks, enhance decision-making, and optimize project outcomes. AI-driven tools like predictive analytics, risk identification, and automated reporting will be pivotal in improving efficiency.
  2. Data-Centric Decision-Making: Data will become the backbone of PMO operations. By utilizing real-time and historical data, PMOs can forecast project trends, optimize resource allocation, and provide actionable insights to stakeholders. These capabilities enable proactive management rather than reactive fixes.
  3. Agility and Flexibility: Agile methodologies will become essential for PMOs, enabling quick responses to changes in project scope, market demands, or organizational strategies. Flexibility ensures that the PMO can adapt to both traditional and innovative project management frameworks.
  4. Strategic Alignment: Future PMOs will prioritize projects that align closely with organizational goals. This requires robust portfolio management to ensure resources are allocated effectively and projects deliver maximum value.
  5. Enhanced Collaboration: Collaborative platforms and AI-driven communication tools will ensure transparency and reduce silos among project teams, stakeholders, and leadership. This will foster better alignment and accountability.
  6. Continuous Learning and Improvement: A forward-looking PMO will embed continuous improvement into its culture by using lessons learned and leveraging AI to detect performance gaps and suggest enhancements. This ensures sustained growth and adaptability.


Steps to Transform Your PMO

  1. Assess the Current State: Conduct a comprehensive assessment of your PMO’s current capabilities, including its strategy, processes, tools, and data maturity. This step identifies gaps and opportunities for targeted improvements.
  2. Define the Future Vision: Establish a clear, strategic vision for the future state of your PMO. Incorporate goals like technological integration, improved governance, and enhanced strategic alignment into this vision.
  3. Develop a Transformation Roadmap: Create a phased plan outlining steps to achieve the future state, including key milestones, resource allocation, and technology investments. Use this roadmap to maintain focus and track progress.
  4. Adopt Advanced Technologies: Integrate tools that leverage AI and data analytics for real-time tracking, predictive insights, and process automation. These technologies will reduce manual effort and improve decision accuracy.
  5. Enhance Workforce Skills: Provide training programs focused on AI literacy, agile methodologies, and data analytics. Empower your team to embrace and maximize the potential of new technologies.  The online, self-paced training couse called "AI Essentials for Project Managers" is a great source for PMO Leaders, Project Managers, and others!
  6. Promote Strategic Collaboration: Foster a collaborative environment across all levels of the organization. Use digital tools to enhance stakeholder communication, align objectives, and ensure seamless project execution.
  7. Monitor Progress and Adapt: Use key performance indicators (KPIs) and real-time dashboards to track the PMO’s progress. Regularly review outcomes and adapt strategies to address emerging challenges and opportunities.


Conclusion

The journey to a future-ready PMO requires a strategic embrace of advanced technologies, data-driven decision-making, and continuous improvement. By focusing on agility, collaboration, and strategic alignment, organizations can position their PMO as a cornerstone of innovation and operational excellence. The time to transform is now.



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Posted by webadmin on Sunday, December 15 @ 13:49:09 EST (165 reads)
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